CONSENT, LIABILITY & PHOTO RELEASE: 

Raleigh Rugby Football Club, Youth Playing Member Code of Conduct

1. I am an ambassador of rugby and represent the team I am playing for, Raleigh Rugby Football Club, NCYRU and USA Rugby. As such, I understand that I am expected to demonstrate good and responsible behavior at all times, both on and off the pitch.

2. I will not exhibit impolite or antisocial behavior (dangerous play) of any sort that would adversely affect the image of the game as a serious and disciplined endeavor. This includes dirty play, and verbal and physical abuse of teammates, opposing players, coaches, referees, touch judges, spectators and/or support staff.

3. I will not, before, during or after a match, threaten or address a referee or touch judge in insulting terms or act in a provocative manner towards teammates, opposing players, coaches, referees, touch judges, spectators and/or supporters.

4. I will abide by all rules and regulations applicable to the team imposed by the International Rugby Board, NCYRU, USA Rugby, and the local hosts.

5. I understand that Raleigh Rugby is an all-inclusive club that welcomes diversity, and will not make racist, sexist, homophobic, religious or otherwise bigoted jokes or statements.

6. I understand that obscene or profane language will not be tolerated and will not use foul language towards, taunt, or disrespect teammates, opposing players, coaches, referees, touch judges, spectators and/or supporters.

7. I understand that bullying or harassment of any kind will not be tolerated whether through physical, emotional or digital means in personal or club related communication channels including social media, text messages, etc.

8. I will not be critical of teammates and never discuss teammate’s abilities except to encourage good teamwork and thank them for their efforts.

9. I will not be under the influence of, possess or use alcoholic beverages or drugs including but not limited to tobacco, vapes, and/or marijuana on RRFC’s property or at any event in which I am representing the club including away matches, trips, activities and tournaments.

10. I will not bring onto RRFC’s property dangerous or unauthorized materials such as explosives,firearms, knives, weapons or other similar items.

11. I understand that I am on a team and will be a team player. I will do this by putting my personal goals aside for the betterment of the team.

12. I will participate in every game and every practice except for illness, injury, homework or school events. I am expected to be on time for practices and games. If I must miss a game/practice or arrive late, I will contact the team’s head coaches as soon as possible.

13. I will work hard for myself and my team.

14. I will study hard and understand that school takes precedence over any rugby activity.

15. I understand that when I appear in public, at any time, wearing RRFC gear, I am expected to uphold these standards of conduct.

16. I will respect the laws of the game and within the ‘spirit of the game’. I will not cheat.

Raleigh Rugby Football Club, Parent/Guardian Code of Conduct

1. I understand that young people are involved in rugby for their enjoyment, not mine. Encourage children to play, do not force them.

2. I will let players and coaches take responsibility for the first goal of winning. I will relentlessly focus on the second, more important, goal of using sports to teach life lessons to my child and other youth.

3. Do not place emphasis on winning at all costs.

4. I will use positive encouragement with my children, their teammates and coaches.

5. I will set an example for my child by honoring the game and will encourage him/her to remember to have respect for the laws and rules, opponents, officials, teammates and themselves.

6. Do not publicly question the referee's judgment and never their honesty.

7. Recognize the value and importance of volunteer referees and coaches. They give of their time and resources to provide recreational activities for young people.

8. I will demand that children always play within the laws of the game. Cheating is not allowed.

9. I will set a good example by applauding good play on both sides.

10. I will get my child to practice and games on time and will be on time picking my child up after games and practices.

11. Consumption of tobacco (including vaping) & alcohol is forbidden at all youth rugby events.

12. I will refrain from making negative comments about my child's coach in my child’s presence. I understand that this will help to avoid planting negative seeds in my child's head that can negatively influence my child's motivation and overall experience.

13. I understand that Raleigh Rugby is an all-inclusive club that welcomes diversity, and will not make racist, sexist, homophobic, religious or otherwise bigoted jokes or statements.

14. I will take an active role in RRFC activities and volunteer to assist our team and the club.

15. I will not provide alcoholic beverages or drugs including but not limited to tobacco, vapes, and/or marijuana to any youth player on RRFC’s property or at any event in which I or my child is representing the club including away matches, trips and tournaments. Distribution of alcohol, tobacco or drugs to any youth player is forbidden.

Player Release and Consent

IN CONSIDERATION OF my child/ward, being allowed to participate in any way in Raleigh Rugby Football Club (hereinafter “RRFC”) related events and activities (hereinafter collectively referred to as the “Activities”), the undersigned acknowledges, appreciates and agrees as follows:

Participants’ Release and Waiver

1. I have independently investigated the risk of injury to myself, spouse and ward/child (hereinafter collectively referred to as “Participants”), from the Activities, including the potential for permanent disability and death, and understand that, while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury is an inherent risk in participation in the Activities;

2. ON BEHALF OF ALL PARTICIPANTS, I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RRFC or others, and assume full responsibility for said risks;

3. I myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS USA Rugby, RRFC, North Raleigh Youth Rugby Association, their directors, executive board members, officers, officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors, advertisers, their designated Local Area Union or Territorial Union Team officials and administrators and if applicable, owners and lessors of premises used to conduct the event (“Releasees”), WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or loss or damage to person or property incident to any Participants’ involvement or participation in these programs, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law;

4. I, for myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, AGREE TO INDEMNIFY AND HOLD HARMLESS all the above Releasees from any and all liabilities incident to the Participants’ involvement or participation in these programs, EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent permitted by law;

5. I, for myself, my spouse and my child AGREE TO INDEMNIFY AND HOLD HARMLESS all the above Releasees for any and all claims made by any third-party entity or individual against any Releasee based, in whole or in part, upon any intentional or negligent action by a Participant;Player Release and Consent

6. I, FOR MYSELF, MY SPOUSE, AND CHILD/WARD, HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT WE HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT;

Participants’ Medical Condition and Consent to Treat

7. I certify that all Player(s) have been examined within the last year by a physician and have been determined fit to participate in rigorous athletic activities;

8. In the event that any Player requires medical care or a medical examination, and my immediate consent is unavailable, I hereby give any RRFC representatives present my consent to obtain appropriate medical treatment for the Player. I agree to assume full responsibility for the cost of any treatment provided;

RRFC Team Travel Policy

Addendum A

Effective July 15, 2019

RRFC has some teams that travel regularly to play in tournaments, has some teams where travel is limited to a few events per season, and some teams where there is no travel other than local travel to and from our own area. We distinguish between travel to training, practice and local tournaments (“local travel”) and team travel involving an overnight stay (“team travel”).

Local Travel

Local travel occurs when RRFC does not sponsor, coordinate or arrange for travel.

Players and/or their parents/guardians are responsible for making all arrangements for local travel. The team and its coaches, managers or administrators are not responsible for arranging or coordinating local travel. It is the responsibility of parents/guardians or their designees to ensure the person transporting the minor player maintains the proper safety and legal requirements, including but not limited to a valid driver’s license, automobile liability insurance, a vehicle in safe working order and compliance with applicable state laws.

Officials, coaches and/or volunteers of RRFC, or one of its teams, who are not also acting as a parent, shall not drive alone with an unrelated minor player.

Team Travel

Team travel is overnight travel that occurs when RRFC or one of its teams or designees’ sponsors, coordinates or arranges for travel so that the team can compete locally, regionally or nationally.

Because of the greater distances, coaches, staff, volunteers and chaperones will often travel with the players.

When possible, RRFC will provide reasonable advance notice before team travel. Travel notice will also include designated team hotels for overnight stays as well as a contact person within the RRFC. This individual will be the point of contact to confirm your intention to travel and to help with travel details. RRFC 

Coach and Chaperone Team Travel Rules and Responsibilities

Regardless of gender, a coach shall not share a hotel room or other sleeping arrangements alone with a minor player (unless the coach is the parent, guardian or sibling of the player).

The coach or his/her designee will establish a curfew by when all players must be in their hotel rooms or in a supervised location. Regular monitoring and curfew checks will be made of each room. RRFC reserves the right to check player’s bags at any point in time.

At no time will only one adult be in a room with a lone minor player, regardless of gender (unless the adult is the parent, guardian or sibling of the player).

Team personnel shall ask hotels to block adult pay per view channels for player- only rooms.

Individual meetings between a coach and a player may not occur in hotel sleeping rooms and must be held in public settings or with additional adults present.

Parents/Guardians who wish to stay in the team hotel are permitted and encouraged to do so.

RRFC will make every effort to accommodate reasonable parental requests when a child is away from home without a parent. If any special arrangements are necessary for your child, please contact the team personnel who can either make or assist with making those arrangements.

No coach or chaperone shall at any time be under the influence of drugs or alcohol while performing their coaching and/or chaperoning duties.

In all cases involving travel, parents have the right to transport their minor player.

Prior to any travel, coaches will endeavor to make players and parents aware of all expectations and rules. Coaches will also support chaperones and/or participate in the monitoring of the players for adherence to curfew restrictions and other travel rules.

If disciplinary action against a player is required while the player is traveling without his/her parents, then except where immediate action is necessary, parents will be notified before any action is taken, or immediately after.